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How to Choose a Supplier to Import Furniture from China

The attention of many merchants and businessmen is directed to the project of importing furniture from China, because of its high profits and the continuous demand for furniture products.

In 2023, the output of my country’s furniture industry will reach 131,000 pieces, and the cumulative export value of furniture and parts for the year will reach 696.80116 million US dollars. For businesses and individuals who want to import furniture from China, the most important question is how to choose the best Chinese furniture supplier? What are the most important standards required?

In this article, we will give you the top 5 criteria for choosing suppliers, so that you can take your first steps in the project of importing furniture from China, and ensure that you do not lose money, and fall into the obstacles of this amazing project.


First: Specialization

Despite the great similarity between the furniture varieties, there are many differences that cannot be distinguished from looking only when importing furniture from China.

For example, we might look at two sofas of the same design and the same color, but what you don’t know is the difference in the quality of the wood, the quality of the leather, or the size of the inner box for them.

More importantly, the types of furniture for offices, for example, differ significantly from home furniture, in terms of materials, design, or even quality!

Therefore, in order to ensure that you get the quality and variety you imagine, it is necessary to choose a supplier who specializes in the type of furniture you want to import.

What are the specialties of suppliers and factories selling furniture in China?

  • Office furniture factories.
  • Restaurant and hotel furniture factories.
  • Bedroom furniture factories.
  • Children’s room furniture factories.
  • Utility furniture factories.

Second: Minimum Order (MOQ)

No matter what furniture you want to import, it is important to consider the minimum order system, as this is the least number of items that a manufacturer or supplier is willing to sell.

Some manufacturers will have a high minimum demand (MOQ), while others will have a lower one.

For example, some factories put 1,000 units as a minimum order, while others will put 500.

The MOQ system varies according to the size and type, for example, furniture with a lower size will have a high minimum demand (MOQ) compared to larger furniture.

In general, there are two types of (MOQ) developed by factories, namely:

(MOQ) by container and size (e.g. 2 * FCL 40 container).

You might want to know:Shipping Container Types And Sizes Guide

(MOQ) depending on the quantity (e.g. 1000 pieces).

Also, if you want to customize the type of furniture to suit you, the factory (MOQ) will put a top of that subject for ready-made furniture, customizing your order may require the purchase of a certain type of material by the factory, or perhaps different machines.

You should choose a supplier with a suitable MOQ in your case, and you can also negotiate with suppliers about a minimum order.

Third: The extent to which the factory applies the quality system

The quality of products and the extent to which quality systems are followed in the industry are considered one of the most important and sensitive points of international trade, and this applies greatly to furniture products in particular, as they require a wide range of measures in the manufacturing process for them.

China is always trying to upgrade its industry and is looking for new ways to manage product quality.

For example, China furniture factories have found through their research that the use of nails and glue in the furniture industry shortens the life of these products, so some factories began to install furniture without the use of these materials.

It is therefore necessary when importing furniture from China, to take the manufacturing quality system into account and focus on it through:

  • Does the factory have an ISO quality management system?

ISO 9000-9001: It is a global quality system based on the extent of quality management in factories, the manufacturing process, and dealing with customers. It is better for you to choose an ISO certified factory, so you will guarantee high quality products.

  • Who are their customers, and are they regular customers?

Also, the number of customers who deal with the factory should be considered, and does the factory have permanent customers or not? The presence of permanent customers at the factory or supplier, indicates efficiency and good manufacturing.

  • How well the packaging is to keep furniture pieces

Packaging determines whether the furniture will arrive well or not! It is known that pieces of furniture may be a bit delicate, and may be damaged during shipping and transportation, so it is necessary to know the quality of factory packaging and how they do this process.

The best packaging for furniture that we recommend to you is as follows:

  • Wrap sensitive parts with bubble wrap paper.
  • Wrap the furniture stalks with an additional layer of bubble wrap paper.
  • Use cardboard to protect the corners of your furniture and leather.
  • Use a special tape and pieces of flat cardboard to protect glass surfaces, then make sure they are wrapped in bubble wrap paper.

Fourth: Product specifications and delivery conditions

In order to choose the best manufacturer or supplier when importing furniture from China, you must follow these steps carefully:

  • Obtain quotations that include a detailed statement of the product, raw materials, dimensions, color shown in the pictures, and everything related to the product, in addition to the price provided.
  • Obtain samples and examine them in kind to ensure that they match your requests.
  • Learn about the time required for production and delivery, if you want to receive the furniture at a certain time.
  • Learn about the possibility of adding some modifications, and their cost.
  • Penal conditions in the event of a delay in the delivery date, or the discovery of defective parts.
  • Learn about the shipping terms (incoterms) they offer, and the methods and terms of payment.

After getting all this information and details, you can now compare between suppliers, and choose the best supplier that best meets your needs.

Fifth: Quality inspection before shipment

It is one of the most important points that you must stand at, in order not to be subjected to manipulation in quality, or fall into problems involved in non-conformity of quality, such as:

  • Goods are subject to confiscation by customs, leading to seizure or re-export.
  • Inability to discharge products, due to their failure to meet the ambition of customers.

Therefore, it must be agreed with the manufacturer to inspect the quality before shipment, and agree on the penalty conditions when the products violate the specified quality, in order to avoid the problems we mentioned.

What do you need in order to achieve effective quality inspection?

First you need to familiarize yourself with the required safety standards on furniture imported in your country, which are prescribed by customs regulations.

Learn about the most important checks for furniture quality testing, which are:

    • Dimensions.
    • Visual inspection.
    • Water resistance.
    • Weight.
    • Compare colors.
    • Fire safety requirements.
    • Compare materials.
    • Packaging material.

    Dealing with a specialized quality inspection company, with a good reputation in the market.

    Your product specification sheet, in order to know your requirements by the quality inspection and inspection company, and match.

    Shipping Furniture From China: Air And Sea Freight

    When importing furniture from China, businesses have two main shipping options: air freight and sea freight. Both models have their unique advantages and disadvantages, which directly affect cost, delivery time and logistics planning. You can contact Chinese freight forwarding company Basenton Logistics to inquire about transportation-related information. Here is a direct comparison between the two:

    Shipping Furniture from China: Air and Sea Freight

    Advantages of air freight:
    Speed: Air freight is significantly faster, making it ideal for time-sensitive deliveries.
    Safe and secure: Shorter transit times and fewer loading and unloading points in air freight mean lower risk of damage or theft.
    Predictability: Flight schedules are generally consistent, allowing for better inventory planning, especially for brands with fast inventory turnover.

    Disadvantages of air freight:
    Cost: Air freight tends to be much more expensive than sea freight, and charges are usually based on actual weight and dimensional weight, whichever is higher.
    Cargo restrictions: Air freight has stricter restrictions on cargo size and weight, which may limit the amount of furniture you can transport at one time.
    Environmental impact: Aircraft have a higher carbon footprint than ships, potentially impacting the sustainability goals of eco-conscious businesses.

    Advantages of sea freight:
    Cost-Effectiveness: Especially for high-volume shipments, sea freight can offer significant cost savings compared to air freight.
    Bulk shipping: Shipping containers can accommodate large furniture orders and have the advantage of scale.
    Environmental considerations: On a per ton per kilometer basis, ships are more energy efficient than aircraft, thus reducing their carbon footprint.

    Disadvantages of sea freight:
    Speed: Ocean shipping is much slower. Shipping times can vary from a few weeks to over a month, depending on the origin and destination ports.
    Potential Delays: Various factors such as weather, port congestion, and customs clearance can cause shipping delays.
    Increased handling volumes: A longer supply chain can mean more handling points, which creates more opportunities for damage or loss.

    However, for smaller items such as chairs and stools, quantity requirements are much higher. Large furniture is not suitable for air transport, so sea and rail transport are the only options.

    Typically, suppliers will ask you to order a volume that matches a 20-foot container, which equates to approximately 33 cubic meters. Since containers cannot be filled all the way to the roof, there is usually only 25 to 28 cubic meters of space to fill with cargo.

    Below is shipping information about shipping from China to different countries. If you are interested, you can click on the link to read:

    Shipping containers from China

    Price Of Shipping Furniture From China

    Shipping costs from China to different countries are different. Below is a post about shipping costs from China to different countries. You can click to read or consult Chinese freight forwarding company Basenton Logistics

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