Home » News » Company News » What is the operation process of Sea Freight FCL export freight forwarding

What is the operation process of Sea Freight FCL export freight forwarding

Basenton freight forwarding operation process

The approximate procedure for the export of FCL (non-dangerous goods) by sea is as follows:

Collect cargo → inquiry → booking → accept consignment application → booking confirmation → scheduling → issue empty container → packing → arrival → border inspection → declaration → inspection → customs declaration → stowage (shipping plan) → bill of lading review →The shipowner confirms the cost→Pre-borrow the purchase and payment of the exchange link→Pay all the fees→Sign the bill→Dunning the shipper→Confirm and pay the money→Issuing a commercial invoice→Release the bill/do telex/do SEAWAYBILL

Basenton freight forwarding operation process

The salesman collects the goods and accepts the owner’s inquiry
During the solicitation period, some category information should be asked to the inquiring consignor, such as:
1. Shipper
2. Consignee
3. Notifier
4. Product name (Chinese and English)
5. Port of destination and transit port
6. The quantity of cabinet type and special instructions for overweight cabinets (if it is a special cabinet, detailed cargo size, length * width * height, gross weight, volume, etc.) are required. Sometimes more detailed cargo loading sequence and placement are required. Schematic diagram.) The maximum volume of each type is: (Length*Width*Height) Available volume, mountable weight
1×20’GP=31CBM 6*2.38*2.38 25 17MT
1×40’GP=67CBM 12*2.38*2.38 55 25MT
1×40’HC=76CBM 12*2.7*2.38
(Note: GP general purpose ordinary box; CBM cubic metre; MT metric ton; HC high cubic high box)
7. Special instructions for dangerous goods and frozen goods
8. Shipment period (whether there is a letter of credit requirement)
9. Stowage requirements (ship certificate, etc.)
10. The date of delivery of the goods and the method of delivery
11. Freight settlement method (prepaid, collect amount), whether the third place is paid
12. Whether to appoint the ship owner
13. Is there a requirement to apply for the N-day container-free period at the port of destination?
14. Is it MB/L or HB/L when the bill of lading is issued, and whether it is signed in a third place

The line supervisor inquires the shipping company according to the requirements stated by the salesman, and strives to apply for a lower price, so that the supplier can choose.
(I) If you book directly with the ship owner, you should pay attention to the following points:
1. Whether the shipowner is connected to the port of destination stated by the shipper
2. Can an overweight cabinet be connected?
3. Is it a direct ship or a transfer ship, and where to transfer?
4. You can reach the destination port in a few days
5. What terminal does the voyage call at? (Xiamen’s Haitian, Xiangyu, China World Trade Center, international containers off the island, Songyu, Hairun, etc.)
6. Whether the space of the voyage is tight and whether the space can be guaranteed
(Ⅱ) If you are a designated shipowner, you can book space through a second forwarder when necessary (such as a lower freight rate), but in addition to the same points as the shipowner, you should also confirm the following before booking Aspects:
1. When issuing the bill of lading, whether to change SHOPPER or other information
2. Is it possible to apply for the N-day destination port free period if the cargo owner requests it?
3. Is it MB/L or HB/L when the bill of lading is issued?
4. Can the cabin be guaranteed?
(The above is only applicable to FREIGHT PREPAID)

After the route supervisor negotiates the freight rate with the shipowner/forwarder, and the shipper accepts the quotation from the salesperson, he signs the export cargo agency power of attorney S/O (Order Form), and the salesperson can book the space and print a copy at the document department An unformatted consignment note, with the shipping schedule, freight, container volume, special requirements of the shipper, and the phone number and fax number of the person who booked our company. After the consignment note is transmitted, the ship owner can be urged to send the booking confirmation.
At the same time, the clerk fills in the complete company business cover, and clearly indicates the cost of various expenses towing company, customs broker and their telephone fax.

After the line supervisor obtains the booking confirmation from the ship owner, the bill of lading number and the voyage number of the ship will be added on the cover, and it will be operated by the OP

How to deal with emergencies
1. Request to change to the next voyage due to the owner’s reasons
The original booking confirmation will be sent back to notify the ship owner to return the ticket and rebook the space for the next voyage. If the freight rate changes, the salesperson should be notified in time and negotiate with the owner.
2. The owner of the cargo requests to apply for a 10~14-day container-free period at the port of destination
Contact the shipowner to determine the specific number of days N that can be applied for the container-free period, and issue an application for the N-day container-free period at the port of destination (with the official seal of SHOPPER on the bill of lading), and FAX to the shipowner. It then applies to the port of destination until confirmed.
3. Non-hazardous description
If the name of the goods is chemical, but it is not dangerous, and the shipowner requires an explanation, a description of non-dangerous goods must be issued, stamped with the SHOPPER seal on the bill of lading.
4. After the container is picked up, the shipowner changes the ship or the cargo owner requests to change the ship
Return the load to the ship owner based on the original booking confirmation, re-book the space, obtain the new booking confirmation, and issue a container application to the ship owner, affixed with the official seal of the forwarder. Ship name and voyage (MV.), bill of lading number (OB/L), port of departure/destination (POL/POD), container number/type (CNTR#) with the original information indicated on the voyage to the new ship’s name, New bill of lading number.

Scroll to Top